TEST THE NEW PRICE
BEFORE YOU ANNOUNCE IT.
What if some customers leave after a rate increase? Enter your proposed price and customer-loss estimate to compare the numbers. Then copy a notice you can edit. Free to use, with no account or email required.
Check a harder scenario before making the change.
Contribution is revenue minus variable costs and percentage payment fees. Operating profit then subtracts monthly fixed overhead. This model holds fixed overhead unchanged even when clients leave, and excludes income tax and any costs you omit.
SEE HOW PRICE, COSTS, AND CUSTOMER LOSS CONNECT.
New monthly revenue = new price × retained clients × visits per month
Monthly contribution = [price × (1 − fee rate) − variable cost per visit] × clients × visits
Monthly operating profit = monthly contribution − fixed monthly overhead
Revenue break-even loss = 1 − old price ÷ new price
A 10% price increase does not allow a 10% client loss before revenue falls; the revenue break-even loss is about 9.1%. The profit threshold depends on variable costs and percentage fees. It compares with the current scenario, not with zero profit. A losing baseline can improve and still lose money. Thresholds outside 0–100% are explained instead of shown as possible client loss. Review the house cleaning pricing guide and calculate the underlying job cost with the job profit calculator.
The model assumes identical clients and visit frequency, unchanged fixed overhead, unchanged variable cost per visit, and a constant percentage fee on the pre-tax price. It rounds the new visit price to cents before calculating results and annualizes 12 identical months. Client loss is your assumption, not a forecast. If wages, fixed costs, service mix, fee bases or demand change, model those changes separately. Accounting basis: contribution margin and fixed costs.
MAKE THE CHANGE CLEAR TO THE CUSTOMER.
These fictional examples use a change from $150 to $165 per visit. Replace the names, amounts, date, and scope with the terms you actually agreed. The calculator above creates editable notices from your scenario.
Price change with the same scope
Hi [customer name], beginning [effective date], your recurring cleaning price will change from $150 to $165 per visit. Your current cleaning scope and schedule will stay the same. Please contact [business contact] if you would like to discuss the change before your next visit. Thank you, [business name].
Invite a scope discussion
Hi [customer name], your current cleaning plan is $150 per visit. We are proposing $165 per visit from [effective date] for the same scope. If you would like to discuss a different scope or schedule, please contact [business contact] before that date so we can agree on the work and price together. Thank you, [business name].
Send only after checking the customer agreement and any required notice period. A sample message does not change an existing contract. If you agree on a different scope, document it in a new cleaning estimate.
CHECK THE TERMS BEFORE YOU SEND IT.
The generated language is a neutral starting point, not legal or contractual advice. Check required notice periods, existing customer agreements, taxes, and local rules. Explain the change honestly; do not claim a specific cost caused it unless that is true. Next, test whether the retained workload fits the roster in the crew capacity calculator, or browse all free cleaning business tools and software comparisons.
KEEP THE AGREED PRICE WITH THE WORK.
Use Cleanr to keep quotes, recurring appointments, and invoices connected to the customer. Connect Stripe for online payment links. Try the workflow for 14 days without a credit card.
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