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Free cleaning estimate template

Put the work and the price in writing before the first clean. Use this free cleaning estimate template to separate the initial visit, accepted extras, and a recurring-service proposal. Download the blank PDF or edit the Excel workbook. No account or email required.

Download Excel workbookDownload blank PDF

Excel: editable cells and formulas · PDF: print and write in

View a completed example ↓

Published by Cleanr · Reviewed

Estimate exampleExample

Cleaning estimate

Initial clean · agreed scope
$180.00
Accepted oven-cleaning extra
$25.00
Initial subtotal
$205.00
Example tax
$0.00
Initial total
$205.00

Separate proposal: $120 per biweekly visit, with maintenance-clean scope. It is not part of the $205 initial total.

Hypothetical example. Replace the figures and details with your own.

What is included

The details that make the document useful

01

Customer and property

Record who requested the quote, the service address, the estimate number, and how to contact your business.

02

Included work and exclusions

List the rooms and tasks covered. Note access, supplies, condition assumptions, and work outside the agreed scope.

03

Initial clean and optional extras

Price the first visit with quantities and rates. Include an optional extra in the total only after it is selected.

04

A separate recurring proposal

State the cadence, per-visit amount, and any scope difference. Do not add a future recurring visit to the first-clean total.

05

Validity and approval

Set the quote's valid-through date and explain how to approve the scope and arrange the appointment.

Completed example

A first clean with one accepted extra

A fictional residential customer asks for an initial kitchen, bathroom, and general-surface clean. Oven cleaning is offered separately and accepted. Exterior windows, carpet extraction, and moving furniture are excluded.

Hypothetical figures in USD, not recommended market rates. Example tax is zero for illustration; enter the applicable tax amount for your work. An estimate is a proposal, not a record of payment.

Download example PDF
Estimate exampleExample

Cleaning estimate

Initial clean · agreed scope
$180.00
Accepted oven-cleaning extra
$25.00
Initial subtotal
$205.00
Example tax
$0.00
Initial total
$205.00

Separate proposal: $120 per biweekly visit, with maintenance-clean scope. It is not part of the $205 initial total.

Use your template

From a blank copy to a document you can send

  1. Choose your format

    Print the blank PDF for a walkthrough, or save the Excel workbook and work in its Template sheet. The Example sheet and completed PDF show how the parts fit together.

  2. Describe the property and scope

    Replace the placeholders with the actual customer, property, rooms, tasks, exclusions, and condition assumptions. Keep the first-clean scope distinct from ongoing maintenance.

  3. Price the agreed work

    Enter quantities, rates, and applicable tax. Review which extras are selected. Keep any recurring per-visit price in its separate proposal section.

  4. Review and send

    Check the total, validity date, and approval instructions. Export or print the completed sheet, send it using your usual channel, and keep the approved version with the customer record.

The downloads work independently of Cleanr. Keep customer details in your own saved copy; this page does not ask you to enter or upload them. You may adapt these templates for your own business documents.

When you need the connected workflow

Ready to keep quotes with the cleaning schedule?

Cleanr lets you create a quote with line items, send it for customer review, and deliberately convert approved work into an appointment. See the workflow before starting a trial.

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Common questions

Before you use the template

Is this cleaning estimate template free?

Yes. The blank PDF, editable Excel workbook, and completed example are free to download without an account or email. A Cleanr subscription is optional and separate.

Can I use it for recurring cleaning?

Yes. The template keeps a recurring cadence and per-visit price separate from the initial clean. Describe the recurring scope and get agreement on it rather than treating the first-clean total as a recurring price.

Does the PDF calculate totals?

No. The blank PDF is for printing and writing in. Use the Excel workbook for editable cells and calculated totals, then review the result before sharing.

Can I import the spreadsheet into Cleanr?

This is a standalone worksheet, not a Cleanr import file. To manage the quote in Cleanr, create it in the app with the relevant customer, line items, and scope.

Product workflow reference: Cleanr product workflow documentation.

The next useful step

Keep the work and the numbers connected

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