CLEAR WORK. CLEAR PRICE.
AN EASIER YES.
Get your next cleaning estimate off the blank page. Show the first clean, agreed extras, and any separate repeat-visit proposal. Download a free PDF or Excel template, plus a completed example. No account or email required.
Excel: editable cells and formulas · PDF: print and write in
Published by Cleanr · Reviewed September 9, 2026
Cleaning estimate
| Initial clean · agreed scope | $180.00 |
|---|---|
| Accepted oven-cleaning extra | $25.00 |
| Subtotal | $205.00 |
| Example tax | $0.00 |
| Initial total | $205.00 |
Separate proposal: $120 per biweekly visit with maintenance-clean scope. It is not part of the $205 initial total.
ANSWER THE CUSTOMER’S QUESTIONS UP FRONT.
Customer and property
Record who requested the quote, the service address, the estimate number, and how to contact your business.
Included work and exclusions
List the rooms and tasks covered. Note access, supplies, condition assumptions, and work outside the agreed scope.
Initial clean and optional extras
Price the first visit with quantities and rates. Include an optional extra in the total only after it is selected.
A separate recurring proposal
State the cadence, per-visit amount, and any scope difference. Do not add a future recurring visit to the first-clean total.
Validity and approval
Set the quote's valid-through date and explain how to approve the scope and arrange the appointment.
Completed example
SEE A FINISHED ESTIMATE BEFORE YOU WRITE YOURS.
A fictional residential customer asks for an initial kitchen, bathroom, and general-surface clean. Oven cleaning is offered separately and accepted. Exterior windows, carpet extraction, and moving furniture are excluded.
Hypothetical figures in USD, not recommended market rates. Example tax is zero for illustration; enter the applicable tax amount for your work. An estimate is a proposal, not a record of payment.
Use your template
FROM DOWNLOAD TO A QUOTE YOU CAN SEND.
Choose the copy you’ll use
Print the blank PDF or save the Excel workbook. Use the completed example to see where each detail belongs.
Make the included work clear
Add the real customer, property, rooms, tasks, and exclusions. State any condition assumptions. Keep the first clean separate from the proposed repeat visits.
Price what you agreed to do
Enter the quantities, rates, and applicable tax. Check which extras are included. Put the repeat-visit price in its own proposal section.
Check it. Send it. Keep a copy.
Review the total, validity date, and approval step. Send the completed document through your usual channel and keep the agreed version with the customer record.
The downloads work independently of Cleanr. Keep customer details in your own saved copy; this page does not ask you to enter or upload them. You may adapt these templates for your own business documents.
When a document isn’t the whole job
KEEP THE QUOTE MOVING AFTER YOU SEND IT.
In Cleanr, create the quote, send a secure customer response link, and see its status. Turn accepted work into an appointment when you’re ready. Try it with your next quote for 14 days, with no card required.
KNOW WHAT YOU’RE DOWNLOADING.
Is this cleaning estimate template free?
Yes. The blank PDF, editable Excel workbook, and completed example are free to download without an account or email. A Cleanr subscription is optional and separate.
Can I use it for recurring cleaning?
Yes. The template keeps a recurring cadence and per-visit price separate from the initial clean. Describe the recurring scope and get agreement on it rather than treating the first-clean total as a recurring price.
Does the PDF calculate totals?
No. The blank PDF is for printing and writing in. Use the Excel workbook for editable cells and calculated totals, then review the result before sharing.
Can I import the spreadsheet into Cleanr?
This is a standalone worksheet, not a Cleanr import file. To manage the quote in Cleanr, create it in the app with the relevant customer, line items, and scope.
Product workflow reference: Cleanr product workflow documentation.
The next useful step
MAKE THE NEXT STEP EASIER TOO.
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